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合同流程 for Personal, Professional, Social, Consulting Services and Subscriptions

Contracts that include technical or unique functions performed by companies, independent 承包商s, or consultants whose occupation is the rendering of such services constitutes professional, personal, consulting, and social services (PPCS).

Please be advised that the following are the new guidelines for processing the University’s Professional, Personal, Consulting and Social services contracts ("PPCS Contracts") that complies with Louisiana laws, rules and regulations (R.S. 39:15 . 51-1755和路易斯安那州 Procurement Code Title 34, Part V and Act 87 of 2015).

立即生效: Below you will find the general procedures for all professional, personal, consulting, 社会服务合同:

  1. The Department negotiates the contract terms (payment terms, scope, etc.)，建议 承包商.
  2. Forward all vendor/承包商 issued agreements to 大学合规 universitycompliance@omnisourceit.com 采购处 walkere@omnisourceit.com prior to completing DocuSign documents (Do not proceed to DocuSign documents until you have received the approved contract/agreement from 大学合规 and/or 采购办公室).
  3. Contract Administrator(s) (person completing the contract process) will obtain Authorized University Signatures for the execution of the contract/agreement.
  4. 在Banner中创建申请
  5. 完整的 Contract Monitoring / Approval (attach signed 供应商/承包商的协议)
  6. 完整的证明信 (if contract is 75,000 or more)
  7. 完成DOA BA-22表格 (if contract is 75,000 or more)
  8. 完成GSU合同表格 Option (attach signed 供应商/承包商的协议)
    • 总承包合同
    • 第三章合同
    • 出让合同
  9. Evaluation of All Contracted Services Rendered (完整的d) or End of Contract term

采购应收到 完整的 供审查的合同包 advance of the contract commencement date according to the estimated time frames indicated below. 评估时间可能会有所不同 due to complexity and level of effort.

合同总金额 评估时间要求
  • 最高可达$ 2,000
  • $2k -  $20k
  • $20k - $74,999
  • 超过75000美元
 10天
14天
60天
90天

 

合同(零至74,999美元).99)-路由表单

  1. Forward all vendor/承包商 issued agreements to 大学合规 and Purchasing prior to completing DocuSign documents (Do not proceed to DocuSign documents until Compliance and/or purchasing has approved 供应商/承包商的协议.)
  2. 在Banner中创建申请
  3. 完整的 Contract Monitoring / Approval Form
  4. 完成GSU合同表格 (如适用)

 

Contracts ($75,000 or more) -路由表格

  1. Forward all vendor/承包商 issued agreements to 大学合规 and Purchasing prior to completing DocuSign documents (Do not proceed to DocuSign documents until Compliance and/or Purchasing has approved 供应商/承包商的协议.)
  2. 在Banner中创建申请
  3. 完整的 Contract Monitoring / Approval Form
    1. Attach all supporting documents to contract monitoring /approval form)
  4. 完整的 DOA BA-22表格
  5. 完整的 认证信
  6. 完整的GSU合同 (attach signed 供应商/承包商的协议)

Note: If the agreement/contract is $75,000 or more, Purchasing must submit all documents to the Office of State Procurement for approval.

 

Subscriptions (no more than three years)

  1. Forward all vendor terms and conditions to 大学合规 and Purchasing prior to completing DocuSign documents. (Do not proceed to DocuSign documents until Compliance and/or purchasing has approved vendor/承包商 terms and conditions.)
  2. 在Banner中创建申请
  3. 完整的 Contract Monitoring / Approval Form
    1. Attach all supporting documents to contract monitoring /approval form)

 

Educational Affiliations, Business Association, Memorandum of Understanding (MOU) 零美元合同等... -路由表格

  1. Contract Checklist (Refer to Checklist)
    1. 条款和条件
  2. Forward all vendor/承包商 issued agreements to 大学合规 and Purchasing prior to completing DocuSign documents (Do not proceed to DocuSign documents until Compliance and/or purchasing has approved 供应商/承包商的协议.)
  3. 完整的 Contract Monitoring / Approval Form
    1. Attach all supporting documents to contract monitoring /approval form)
  4. 完整的GSU合同 - (如适用) (attach approved 供应商/承包商的协议)

 

表格和资源

政策及程序

支持文档

  • 董事会决议模板 (site) (Only needed if the 承包商 is a corporation, either profit or non-profit)
  • 授权证书 (.pdf) (Only needed if the 承包商 is an out-of-state corporation wishing to do business in Louisiana, and will be in the state for 30 days or more)
  • 证明信模板 (.doc) (Only needed if contract is > $5k)
  • FERPA私隐条款 (.doc) (Only needed if confidential student data is hosted or accessed by a vendor, the contract with the vendor must acknowledge and address FERPA protections and obligations)
  • Late Contract Justification Letter Template (.doc)  (Only needed if contract submission is 60天 past award)
  • Multi-year Justification Letter Template (.doc) (Only needed if contract exceeds 12 months)
  • 重新开始 (所有顾问均须)
  • Sole Source / Proprietary Purchase (.pdf)
  • 旅行补偿 (site) (Must always be in accordance with PPM 49 State Travel regulations if travel is to be reimbursed as part of the contract. 和 Travel Reimbursement language must be inserted into the contract)
  • 供应商档案 (required for all contracts that go to Office of State Procurement (OSP), meaning all contracts $50,000 and greater)
  • Verification for Potential 就业 (.pdf) (Only needed if the contract is with an individual instead of a business)
  • W-9 (.pdf) (Only needed if the contract is with a new vendor, or if vendor's W-9 information 改变了)

合同服务类型